Document security is a crucial aspect of any business. It doesn’t matter if they’re physical documents susceptible to loss or digital documents at risk of being hacked, sensitive data can be easily compromised in the event that the wrong people obtain the files. From compromising personal details of customers to exposing financial details about bank accounts and credit cards Companies must be vigilant to safeguard their documents.
Password protection is one of the most basic ways to make sure that a document cannot be accessed if it happens to end up in the wrong hands. When combined with other security measures for documents such as tracking downloads and views, it can be a powerful deterrent for bad actors who would otherwise steal valuable intellectual property for their own gain.
When a business decides to implement security for documents, it will require the policy for passwords that specifies the way passwords are created and maintained. This applies to both employees as well as customers. Creating a password policy that calls for a combination of upper and lowercase symbols, letters, and numbers can ensure that passwords aren’t easily cracked or guessed by cybercriminals.
Another way to enhance document security is to ensure that only a select group of people have access to specific files or digital cabinets. For example, an employee data file could be only accessible to staff in HR while an important client pitch may only be available to the sales team. Document security software that can allow different permissions is a great way to accomplish this, while also ensuring that teams are able to efficiently and effectively.