Workflow management rules are the set of rules and policies that govern how a workflow is completed. They specify which steps can be completed and when. This allows the process to follow the most efficient route. When a company automatizes data room services its most repetitive and predictable tasks by using an organized workflow, it allows employees to focus on strategic projects.
Workflows can be created in different formats to meet the needs of any project. For example a sequential workflow is one where the next step is not able to begin until the previous one has finished. This is a common feature in expense management workflows where reimbursement of employees requires receipts to be submitted and authorization for payment.
A state-machine workflow is a series of actions on a work product in a certain order, with each step shifting the work product into different permitted states like “being written” or “completed”. State-machine workflows may also include additional rules like if-this, then-that conditional logic that can be used to set the workflow’s path.
Furthermore, parallel workflows contain several steps that can be undertaken in tandem to reach a common goal, such as processing and mailing a sweater to a customer once the company has confirmed that it’s available. All of these steps can be automated using workflow software.
With the right workflow management tools it’s easy to develop and manage structured processes that increase productivity, accountability and efficiency. By streamlining communication and ensuring that all team members have clear understanding of their duties and the responsibilities of each, managers can prevent confusion that can lead to delayed deadlines and loss of momentum in critical projects.